Contracts

Procurement Section Duties

The following is a general description of section duties to help with an understanding of which personnel are responsible for which functions. Actual duties for each position are described in Work Performance Standards.

• Prepare agreements (contracts) on behalf of client agencies
• Enter agreements in the Contract Entry and Tracking System (CETS)
• Submit agreements to the Board of Examiners (BOE)
• Monitor and reconcile agency agreements on a monthly basis (or as needed) to provide up to date declining balances
• Monitor agreement expiration dates and prepare renewals
• Process agreement amendments
• Liaise with Governor's Finance Office on agreement matters
• Liaise with Budget Section to ensure agreements are properly funded
• Process agency requisitions and purchase orders

Agency Guidance

• Competitive Selection Request (RFP)
• Purchase Order Request
• New Service Contract Request
• Service Contract Amendment Request

Contract Tools

• Services Contracting Process and Approvals Flow Chart
• RFP Solicitation Timeline
• AM Best Ratings
• Nevada Contractor's Board License Search
• Ship To/Bill To Locations
• RXQ Input Form
• e10a-PWD Owner Contract Agreement
• e10b-PWD Owner Contract Agreement (small contracts)

Contract Forms

• ASD400 - RFP Worksheet
• ASD401 - RFP Evaluation Criteria Worksheet
• ASD411 - RFP Evaluation Committee Worksheet
• ASD402 - Purchase Order Requisition
• ASD405 - Contract Request Form
• ASD406 - Receiver
• ASD407 - Purchase Return
• ASD408 - Purchase Order Requisition Money Value Only
• ASDF409 - Money Value Only Receiver
• ASD410 - Service Contract Amendment Request
• B&G Contract Request Worksheet