Budget Section Duties
The following is a general description of section duties to help with an understanding of which personnel are responsible for which functions. Actual duties for each position are described in Work Performance Standards.
- Understand client agency operations/programs sufficiently to provide adequate justification and explanation for budget building and work programs
- Provide guidance with respect to regulations, state processes, advise, and risk for agency requests
- Build budgets with assistance from agencies
- Fiscal year closing and opening
- Assist with Legislative Council Bureau (LCB) Audits, Governor's Office of Internal Audit, and external audits
- Assist agencies with Fiscal Note responses
- Monitor Agency spend
- Review ASD Business Site requests and approve for budgetary authority
- PO requests, Procurement Card (P-Card) requests, contract requests, service orders
- Travel requests and claims
- Grant reconciliation and assist with reporting
- Debt service and General Fund Loan reconciliation
- Completion of Single Audit Reporting (SARF)
- Work with agencies to develop accurate fiscal year end projections
- Revenue
- Expenses (including Payroll)
- Prepare Work Programs
- Meet regularly with client agencies and provide budget status updates
- Monthly reporting of budget status and operating statement
- Bi-monthly in person meetings
- Liaise with Contracts Section to ensure contracts are properly funded
- Liaise with Governor's Finance Office on budgetary and fiscal matters
- Liaise with Legislative Council Bureau on budgetary and fiscal matters